Practice Benchmark & Diagnostic Tool

Psychology Practice Benchmark & Diagnostic Tool

This tool helps you understand how revenue flows through your practice, compare against typical benchmarks, and identify the most impactful areas to improve.

How to Use

  • Step 1: Enter revenue and review projected benchmark structure
  • Step 2: Enter your actual costs
  • Step 3: Review variance and focus on your biggest opportunity

Benchmarks are based on observed financial patterns across Australian psychology private practices. Adjust them to reflect your context.

Step 1: Revenue & Benchmark Projection

Benchmarks (%)

Typical ranges: Clinician 40–60%, Admin 8–15%, Overheads 15–25%

These ranges are directional benchmarks and should be adjusted based on your business model, geography, and contractor vs employee structure.

Benchmark Context & Definitions

Benchmarks are based on observed financial structures across Australian psychology private practices, including small-to-mid-sized group clinics and operational consulting datasets.

  • Clinician Cost (40–60%) excluding superannuation contributions
    Includes:
    • Contractor payments (e.g. 50–70% of session fee depending on agreement)
    • Employee psychologist wages
    • Supervision or clinical delivery-related costs
    This is your core variable cost tied directly to service delivery.

  • Admin Cost (8–15%)
    Includes:
    • Reception and intake staff
    • Practice managers
    • Scheduling and client coordination roles
    This reflects operational efficiency and client flow management.

  • Overheads (15–25%)
    Includes:
    • Rent and room costs
    • Software and systems
    • Insurance, compliance (incl. superannuation contributions), utilities
    • Marketing and infrastructure
    Represents structural and fixed cost efficiency.

  • Profit (15–30%) excluding taxes, interest payments, and non-operating income.
    Includes:
    • Owner distributions
    • Retained earnings
    • Reinvestment capacity